Find here a running list of common questions being asked at this time (click to expand their answers) related to FP&M's response to COVID-19 and campus "restart" plans/procedures. For more details, click the buttons below.
- How is Facilities Planning and Management (FP&M) communicating to all audiences in the campus community about safely returning to campus?
- FP&M has developed the FP&M Campus Restart Playbook and this Facilities Restart FAQ
- A printable version of the playbook will be available online
- The playbook and FAQ pages will be published on the FP&M website
- After an initial announcement to the campus community that these resources are available, updates will be announced in the News section of the FP&M website as they arise
- Does Wayne State University have any requirements for the construction contractors' safety plans?
The university requires all construction contractors, vendors, architects and engineers to comply with safety guidelines from the federal government — such as OSHA and the CDC — as well as the State of Michigan, Wayne County and City of Detroit executive orders and university guidelines to help reduce the risk of exposure to COVID-19. The contractor must submit a site-specific safety plan that addresses COVID-19 to Design and Construction the first day of work on campus. Read more in the Construction section of the FP&M Campus Restart Playbook.
- What is the Wayne State University COVID-19 safety plan?
- Will construction that started before the shutdown continue?
The governor released construction to restart on May 7. A few contractors were on campus starting May 7, with most construction underway by the end of the week of May 11. For specifics about any particular construction project, please contact the Design and Construction Service's project manager assigned to the project or email firstname.lastname@example.org.
- Is it safe for contractors to work in my space?
The university requires that contractors follow state and county executive orders and CDC guidelines. One of the state and county requirements is a daily health screening of all workers coming to campus. The university requires barriers whenever possible between the construction activities and the occupants of a building. Contractors are also required to wear masks when on campus. Details of additional requirements for contractors when they work on-site can be found in the Construction section of the FP&M Campus Restart Playbook.
- How will contractors get in the building to pick up keys?
Contractors must coordinate with the project manager to gain access to a building. Credentials are verified before keys are distributed. Keys must be returned at the end of the workday — no keys are signed out overnight. Keys are disinfected every evening. Any specific questions should be directed to the project manager in charge of the project or by contacting email@example.com.
- Are visitors allowed at construction job sites?
At this time, job site access is restricted and limited to essential personnel only. If necessary, please contact the project manager in charge of the project or email firstname.lastname@example.org to coordinate access. Contractor safety plan requirements will need to be met to gain access to a construction site.
- Can we submit new project requests?
Yes, continue to submit project requests at the Facilities webpage (link works only from a campus computer). A project manager will be assigned to your request to scope the project and provide an estimate. The schedule and cost of the project may be impacted by COVID-19. As these fluid impacts are known, they will be shared with the customers. Once the request is funded, construction can be scheduled.
Members of the broader campus community can submit facilities repair requests by emailing email@example.com or calling 313-577-4315.
- Will the custodial staff be trained in proper disinfection techniques?
Yes — custodial staff have been trained in the Clean Check Training System by Spartan Chemical Company. More details are available under the Training subheading of the Custodial section of the FP&M Campus Restart Playbook.
- Will custodial collect trash and recycling?
Yes, but in a modified system of social distancing. Personal trash and recycling must continue to get taken by the office occupant to a floor collection point — preferably a break room that will be serviced by Custodial Services. Copier rooms and public spaces trash and recycling will be serviced by custodial staff.
- Will custodial clean my office and private breakrooms daily?
No — high-touchpoint cleaning of personal workspace must be a shared effort of the user or department and the regular occupants. The staffing bandwidth for the entire campus is not structured to address exponentially increased surface cleaning without help.
- We have machines in our office that many people use; will custodial clean those?
No — printers, copiers, phones, reception counters, mailboxes and supplies rooms, and personal computers must be the responsibility of the school, college or department assigned the space.
- Will custodial be supplying the cleaning products necessary to address school, college and department spaces?
Yes — custodial supervisors can coordinate with units to provide products regularly purchased and used by the custodial department for essential spraying and wiping of high-touchpoint surfaces. Facilities will not provide unique request products, bleach or disinfectant wipes, or floor care products.
- Will the university schedule terminal cleaning of all buildings and spaces?
No — terminal cleaning does not follow CDC guidelines for facilities that were closed to the public for periods greater than 48 hours. High-touchpoint cleaning will be the approach to ensure an initial heightened service gets executed, and frequently touched surfaces will continue to get serviced at regular intervals.
Personal Protective Equipment (PPE)
- Who must wear face coverings?
All employees, students and staff must wear a cloth face covering while on campus. Face coverings may only be removed in private offices, private study carrels and dorm rooms. Employees and students must also continue to maintain six feet of social distance and avoid groups of more than 10 individuals. Read more on the Employees — Returning to campus webpage.
- Will Wayne State University provide me with a face covering?
Wayne State will provide cloth face coverings to employees upon returning; employees are also welcome to bring their own homemade or previously purchased face coverings. The cloth face coverings recommended by the CDC are not surgical masks or N-95 respirators, which should be reserved for health care workers and other medical first responders. Read more on the Employees — Returning to campus webpage.
- How do I wear a face covering?
The face covering must cover your mouth and nose. It should fit snugly but comfortably against the side of your face and be secured with ties or ear loops. Face coverings must include multiple layers of fabric to allow for breathing without restriction and be able to be laundered and machine dried without damage or change to shape. Read more on the Employees — Returning to campus webpage.
- How do I handle the face covering during lunches and breaks?
Public areas include common areas where employees may eat lunch or refreshments. Prior to and after eating, wash your hands with soap and water for 20 seconds or use an alcohol-based hand rub. Prepare a clean surface using a paper towel or paper bag. Remove the face covering carefully by the strings or ties, taking care not to touch the cloth sections, and store it carefully. After eating or drinking, replace the face covering, ensuring the clean side is to your face and taking care to avoid touching your face or eyes. Read more on the Employees — Returning to campus webpage.
Indoor Air Quality/Water Managment
Air ducts/ventilation system cleaning (several comments/questions related specifically to cleaning bathroom vents)
- How often are vents cleaned? Will they be cleaned before staff returns to campus? How often will they be cleaned after that?
Duct cleaning is performed as needed to ensure the indoor air quality meets ASHRAE standards.
Conditioned air is moved to each research space, classroom and office through a supply vent or diffuser, generally located in the ceiling. There may be several of these in each room. Although every effort is made to filter the incoming air, some vents may not appear clean. We rely on the building occupants to report any unusual odors, humidity issues, smoke, etc., to FP&M. Contact the Facilities department if you have concerns of cleanliness of the air ducts.
- How will social distancing change air quality for those on campus?
During times of social distancing, the number of students occupying a classroom will reduced by 60-75%. This effectively means that each classroom will receive three to four times more fresh air than originally designed without changing any HVAC operating parameters.
- How do areas without windows get fresh air?
All buildings on campus adhere to specific ASHRAE makeup (fresh) air standards based on the occupancy classification. We are also employing recent pandemic-based ASHRAE recommendations that include increasing the amount of makeup air in certain environments. Several areas on campus (e.g.: labs) were designed to have 100% fresh air on a continuous basis to meet the health and safety requirements for research. These areas will continue to operate in that fashion. Buildings will be purged with fresh air for at least 24 hours before initial occupancy. Air circulated in the buildings will continue to be filtered to meet indoor air quality requirements.
- How is water quality/safety being maintained on campus with so many buildings remaining empty?
In accordance with CDC and ASHRAE guidelines, industry-standard recommendations for non-health care buildings have been implemented and actions are being documented. See the Water Maintenance section of the FP&M Campus Restart Playbook.
- How will use of campus shuttles and other means of campus transit be facilitated under social distancing conditions?
- Discussions with our current shuttle provider will continue and may be re-established if funding and social distancing protocols allow.
- Public transit is currently our preferred method to traverse on and around campus.
- Public transit provides separate entrance and exits, and larger internal space for patrons to remain six feet apart.
- MoGo bikes are still available for patrons to use at their discretion.
- ZipCar has reduced their fleet on campus; however, they are still fully functional on campus for students, faculty and staff.
- How will parking structure cleanliness be maintained and touchpoints reduced?
COVID-19 sanitation protocols during each shift will be completed at each location every four hours using BNC-15 or other disinfectant as determined appropriate by Environmental Health and Safety, including pedestrian door handles, elevator buttons, intercom buttons, card readers/express park readers and pay stations. Parking structure doors will be propped open where possible to reduce touch points. Considerations of removing doors where appropriate are underway.
- How will parking for special events be handled?
Events that need parking accommodations can be submitted via the Parking Event Request Form. Safety and availability will be taken into consideration while working in order to best accommodate each event request (event restrictions per state mandate and university president order still apply.)
- How will you determine capacities for classrooms?
Classroom capacity is determined using several factors including:
- Maintaining a six-foot physical distance
- Maintaining an eight-foot instructional area in the front of the classroom to accommodate faculty and technology
- Maintaining a six-foot corridor or path of egress
- Understanding the type of furniture in the space and applying the physical distancing guidelines
Refer to the Planning and Space Management section of the FP&M Campus Restart Playbook for more detailed layouts of classroom capacities
- How many people are allowed in a classroom?
Per the Public Health Committee's recommendation, no more than 30 individuals should gather in a classroom or other assembly space.
- What about the use of lunchrooms or cafeterias?
At this time, lunchrooms and cafeterias should be used only if necessary and physical distancing guidelines should always be followed.
- What about activities that require students to work in pairs?
- Will Wayne State require one-way traffic in stairwells, corridors or hallways?
Refer to the Planning and Space Management section of the FP&M Campus Restart Playbook for details. It is important to note that in cases of emergency, all life-safety and emergency egress signage shall supersede any temporary or COVID-19-related signage/directions. No signage shall be directed that directly contradicts life safety or emergency egress.
- How will social distancing be addressed with elevator use?
Refer to the WSU Be Warrior Safe training (Strategy 4) for recommended guidelines as it relates to elevator use.
- How will Wayne State address queuing between classes?
Where possible and appropriate, signage will be installed to indicate queuing areas with proper physical distancing outside classrooms.
- How can we determine how many people can safely work in our lab/office/classroom/other?
Please contact Planning and Space Management at PlanSpaceMgmt@wayne.edu for capacity analysis for your specific space.
- How will we know where chairs or tables should be placed to maintain physical distancing?
Where possible and appropriate, signage will be installed to indicate the appropriate spacing of chairs and tables to maintain physical distancing.
- Where can I find floor plans for my space?
Please contact Planning and Space Management at PlanSpaceMgmt@wayne.edu to obtain floor plans for your space.
- Who can I talk to if someone who is not following the suggested physical distancing guidelines?
Faculty/staff should start by speaking with their immediate supervisor and inform him/her of the situation.
- Who is creating signage for room capacities? Who will be installing that signage?
- What is the current status of elevator repairs? (topic unrelated to COVID-19 pandemic)
See updates on the FP&M Elevator Repair Status webpage.
- What are the most sustainable, environmentally friendly and economically feasible ways to stay safe and well when returning to campus?
- Use reusable cloth masks—they can be cleaned by laundering and don't require replacement, which contains cost.
- Prioritize soap and water over hand sanitizer and other chemical solutions whenever possible
- Limit use of gloves unless you're handling chemical substances. Gloves are costly and are not as effective a deterrent to infection as washing with soap and water.
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Last updated 1 July 2020 - tvt